on Daymap, which can be accessed by students and parents, assisting with the learning progress and assignment completion by due date. Teachers post assignments, resources, due dates etc. Inaccuracies in attendance management can be corrected easily.Īpart from the attendance features available in Daymap, a number of collaborative tools are available for recording information about student welfare and learning progress. Where parent explanation for absence is received after the period of absence, the information gets updated on Daymap as soon as information is received by Student services/teachers. Absences pre-recorded by attendance administrators, based on prior parent information will result in the student being pre-marked on the class roll when the teacher goes to mark it. A key feature is the ability for parents to check their child's attendance for each lesson by accessing the parent portal during the school day. This information is stored in the Daymap database and can be viewed and verified by staff, students and parents. Teachers mark the rolls for each subject lesson. Daymap Parent Portal aims at greatly enhanced communication between the school and parents. Parents can also gain access online via the Daymap Connect Parent Portal. It is accessible by teachers and students both on school computers and online from outside schoo0l. Daymap is installed locally on our school’s server. And remember, Timm Esque’s book, “No Surprises Project Management” describes the process in detail.Daymap is a web based system which integrates very closely with attendance administration, daily timetable, curriculum assignments and student welfare monitoring. How do we track progress? This is material for a future blog. At all times, sub-teams should talk and negotiate dates and details of the deliverables. Regular meetings to review progress as well as changes need to take place, although not everyone needs to be involved. This is a first cut of the map or plan and further meetings will be necessary to refine the map. These issues get captured in a pink sticky (you can use any color that’s different from other colors used) and discussed.Īt the end of the day, a map similar to the one illustrated in the picture is available and should be entered into an electronic form to share. Once every team has presented, the group as a whole walks through the map, identifying issues such as missing deliverables, conflicting dates, etc. At the same time, if possible, they provide a commit date for those deliverables that have been requested of them. Each team then presents in a similar way as the customer. Next each time breaks to review their deliverables, adjust the ones they had created before hand and create new ones as needed. Questions are answered and then the customer posts the sticky in the correct time bucket. The customer speaks about each deliverable, who they think needs to provide it, and when they (the customer) needs it. It is critical that in this later case these expectations have been validated with the customer before the map day. If a customer team is unavailable, someone needs to represent what the customer expects. The customer team starts by presenting what they need from the other teams. The third column lists a “needed by” date(s). The second one, in one or more rows, lists the “customer(s)” of the deliverable. The first one is for the “owner” of the deliverable and the date the team is committing to delivering it. At the top, the deliverable number and name is entered. The most common timeframe is months.Įach team uses a 3M Post-It like “sticky” to enter information about their deliverables. Depending on the length of the project, the date columns can be weeks, months, or quarters. The PM or facilitator, if one is available, posts large sheets of paper around the room, with swim lanes for each sub-team and vertical columns for dates. This map development is where the term “map day” comes from. Once this is accomplished, then a “map” of the deliverables is developed at the same meeting (many times going for multiple days) or at a follow-on meeting. At the beginning, it is a way for all team members to get to know each other and to get agreement on what the deliverable is. The objectives of a map day can vary depending on where a project is. So, what happens during map day? Yesterday I gave a quick overview of the process but now it is time to provide more details.
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